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Special Meetings of the Board Operating Procedure 112.01

Special Meetings of the Board Operating Procedure 112.01
Johnson County Community College
Series: 100 Board of Trustees
Section: Meetings of the Board

Cross-Reference: Meetings of the Board Policy 112.00

Applicability: This Policy applies to the Johnson County Community College (“JCCC” or the “College”) Board of Trustees (the “Board”).

Purpose: The purpose of this Operating Procedure is, in accordance with the Meetings of the Board Policy 112.00, to establish guidelines for Board members to call a special meeting. 

Special Meeting Procedures: 

It is the intent of the Board of Trustees to comply with the provisions of the Kansas Open Meetings Act (KOMA) when conducting any business of the Board. KOMA does not prevent discussion on purely procedural issues including but not limited to scheduling meetings, Trustee availability for meetings, items to be placed on the agenda or other procedural issues. When communicating for purposes of calling a special meeting, Board members must avoid the appearance of impropriety and therefore shall limit their discussion to procedural matters rather than substantive issues which will ultimately require a vote of the Board.

A Board member wishing to call a special meeting of the Board shall contact the Board Chair to request such special meeting. The Chair may communicate with other Board members as permitted by KOMA regarding the request for a special meeting. If the Chair declines the Board member’s request, the Board member may contact other Board members directly only to specify the request for a special meeting and to identify the topic of the special meeting. A Board member responding to the Chair or the requesting member should only provide a ‘Yes’ or ‘No’ reply to the meeting request. No discussion on the issue or merits of the topic may take place during communications on whether a special meeting will be called.

If the Chair or the Board member requesting a special meeting receives a majority ‘Yes’ reply, the Board member shall notify the College President of the names of the Board members agreeing to request a special meeting and the topic of the meeting, and the President, in consultation with the Chair, shall prepare and distribute the agenda and meeting notice as required by College policy and state law.

Signature on File in Policy Office

Chair

Date of Adoption: 03/17/2010
Revised: 01/18/2018, 11/17/2022